Sportsfield Specialties is seeking an experienced Administrative Assistant to provide support and assist the HR team and department leadership with the day-to-day operation of HR tasks and functions while maintaining confidentiality.
Responsibilities/Duties include but not limited to:
- Maintain the highest standards of accuracy, discretion, and confidentiality.
- Record applications/resumes in systems and in applicant log.
- Post federal/state compliance posters and internal job postings throughout the facilities.
- Perform background and reference checks.
- Coordinate with local and out of state lab facilities to schedule pre-employment testing.
- Prepare employment related documents such as new hire and benefit packets, employee folders, etc.
- Assist with employee engagement initiatives, recognition programs and company events.
- Conduct MVR’s and maintain all employee driving records through DMV Lens Program.
- Maintain Employment Eligibility Verification (I-9) forms and notify employees of upcoming documentation expiration dates.
- Report new hires to NYS and E-Verify.
- Order and maintain HR department supplies.
- Perform general off duties; scanning, filing, copying and data entry.
- Collaborate with supervisor on updates, changes and/or issues that may need addressing.
- Maintain leave of absence reports.
- Assist with HR projects and special events.
- Perform other tasks as assigned.
Required Qualifications:
Skills:
- Excellent communication, written and interpersonal skills
- Strong organizational and time management skills.
- Ability to multi-task and work effectively with a high level of accuracy and attention to detail.
- Familiarity with online meeting platforms (Teams, Zoom, etc.).
- Active listening with discretion, confidentiality, and empathy always.
- Ability to collaborate professionally at all levels of organization.
- Self-motivated with the ability to work independently and within a team.
Experience/Education:
- Associate Degree in Business Administration or related field. May consider work experience in lieu of degree.
- 1-3 years of administrative or office support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with HRIS systems a plus.
Starting pay – $20.00/hr. the starting pay indicated represents the minimum pay for the position. The starting pay may vary based upon factors including, but not limited to, prior experience, knowledge, skill, and education as they relate to the position’s qualifications, and internal equity. It reflects just one component of our total benefit/rewards package. Other components include but not limited to, health, dental, vision, short-term disability, life insurance, PTO, retirement plan w/company match, paid holidays, fitness reimbursement, growth opportunities and more.
Sportsfield Specialties, Inc. is an Affirmative Action, Equal Opportunity Employer.
Authorization to work in the U.S. is a precondition of employment. We do not sponsor employment visas.